Cyber Metrics & Board Reporting

• Cyber Annual Workplan
• Information Security Steering Committee (ISSC)

Cyber Annual Workplan

Overview:

The Cyber Annual Workplan Module Dashboard provides a comprehensive view of all ongoing cybersecurity-related tasks and projects for the year. It helps track and manage key milestones, project deadlines, and progress. This ensures that all cyber initiatives are on schedule and aligned with security objectives.

Key Features:

• Gantt Chart: Visual representation of all cybersecurity tasks over the course of the year, showing progress and deadlines.

• Task Status Overview: Real-time overview of task statuses, such as new, ongoing, completed, and overdue tasks.

• Workspaces Overview: Categorization of tasks and projects into specific workspaces for easy management and navigation.

• Calendar Overview: Visual calendar view to display upcoming deadlines, key milestones, and scheduled project reviews.

• Progress Tracking: Monitors the completion rate of each task and shows overall project progress.
  

To navigate to Cyber Annual Workplan Module please follow the instructions below:

Figure 1. Cyber Metrics & Board Reporting

Step 3: Choose Cyber Annual Workplan.

Figure 1.1 Cyber Metrics & Board Reporting Dashboard

Step 4: Hover into leftmost panel to view all the Cyber Governance sections. This Process is applicable in all navigating into a Module.

Figure 1.2 Cyber Metrics & Board Reporting Navigation

Cyber Annual Workplan Dashboard

In the Cyber Annual Workplan Dashboard, you can track and manage ongoing tasks and projects related to cybersecurity and compliance initiatives. The dashboard includes multiple sections to give you a comprehensive view of task status, progress, and upcoming milestones.

Figure 2. Cyber Annual Workplan Dashboard

1st Section:

• Task Gantt Chart: This visual timeline shows the start and end dates of each task, as well as the current progress of each project. The Gantt chart is color-coded to indicate the status of tasks (e.g., completed, in progress, pending).

2nd Section:

• Overall Task Progress: Displays a circular progress bar showing the overall completion of all tasks and projects within the module. This provides a quick visual indicator of how much work has been completed relative to the total work.
• Task and Projects Overview: Lists active tasks and projects, their assigned team members, and important details like due dates and priority. This section provides an organized view of what’s in progress, what’s upcoming, and who is responsible for each task.
• Task Status Overview: This widget shows a snapshot of all the tasks in progress, categorizing them by their current status: New Tasks, Unassigned Tasks, Urgent Tasks, etc.

3rd Section:

• Workspaces Overview: The dashboard also highlights workspaces organized by specific focus areas like Security Compliance, Privacy Compliance, and Cloud Security Posture Management. Each workspace contains projects related to that specific area and provides an easy way to navigate and manage tasks related to these areas.
• Calendar Overview: This section displays a calendar with upcoming milestones, deadlines, and task occurrences. Tasks are color-coded based on their status and priority, helping you quickly identify important events and deadlines.

Workspace Tab

The Workspace presents all active cybersecurity-related tasks in a list format. This allows users to view essential task details, such as task titles, assignees, priority, estimated costs, statuses, and key deadlines. The dashboard offers an intuitive way to manage the tasks and monitor their progress throughout the year.

List Tab

List View (Tab Selection):

This section gives you the option to view tasks either in a List View or Timeline View. The List View is the default and displays all tasks with their essential details such as status, priority, assignees, and due dates. It's a quick way to check task details in a tabular format.

• Add Task Button:
  • The Add Task button, located at the top-right of the dashboard, allows you to easily add new tasks to the workplan. When clicked, it opens a form where you can input the task details like assignee, priority, start date, due date, and estimated cost.
• Task Table:
  • The Task Table displays a list of tasks with key details such as the Task Title, Assignees, Priority, Estimated Cost, Status, Start Date, and Due Date. This table provides a quick overview of task progress, helping users track who is responsible, the urgency, and when each task is expected to be completed.

Figure 3 Workspace List View

Project & Task

The Project & Task section is where you would click to add a task

• Project:
  • A project typically has a defined start and end date, requires cross-functional collaboration, and may involve external stakeholders. It is generally larger in scope and demands more resources. Projects are designed to achieve broader objectives and often require coordination between multiple teams or departments.
• Task:
  • A task is generally smaller in scope, fits within specific time frames, and requires fewer resources than a project. It is usually simpler and more focused, often completed by an individual or a smaller group. Tasks are either part of a larger project or standalone, but they typically have a narrower focus and shorter duration.

Figure 3.1.1 Project & Task

Project Details Form

• Project Details Form:
  
  • The Project Details Form allows you to add or edit a project. You’ll enter the Project Title and a brief Description. Then, select the Project Owner (who manages the project) and the Accountable person (who ensures the project’s success). You’ll set the Start Date and End Date, choose the Priority, and update the Status. You can also note the Complexity, provide an Estimated Cost, and set the project to Repeat Every if needed, with specific start and end dates. 

Figure 3.1.2 Project Details Form

Task Details Form

• Task Details Form:
  • The Task Details Form is used to add or edit a task within a project. You’ll enter the Task Title and Description, assign an Assignee, and select the Accountable person. You’ll set the Start Date and End Date, choose the Priority, and update the Status. You can also note the Complexity, provide an Estimated Cost, and set the task to Repeat Every with start and end dates if applicable. 

Figure 3.1.3 Task Details Form

Timeline

Timeline View (Tab Selection):
The List View allows users to view all tasks in a tabular format. This view gives a quick overview of the task names, start and end dates, and allows users to track the progress of each task. The Timeline View is also available here, which presents tasks over time in a visual timeline format.

• Task Filter (Dropdown):
  • Located at the top of the dashboard, the Task Filter Dropdown enables users to filter the displayed tasks. You can select different criteria, such as viewing all tasks or narrowing the list down to specific project types or categories. This feature allows for a more focused view depending on your needs.
    
• Task Timeline:
  • The Task Timeline section is the visual representation of the tasks across a calendar view. Each task is represented as a horizontal bar that spans the days it is scheduled to be worked on. The timeline shows tasks like "Conduct a Stakeholder" and "Perform a Risk Assessment", which are color-coded blue across their respective dates.
    
    
• Task Duration: The tasks span from January 8th to January 30th, and the duration is visually represented as the length of the blue bars across the calendar.
  
  
• Assigned Team Members: Although not explicitly shown, team members can be implied by the tasks listed, with each task tracking its start and end dates to help visualize progress over time.

Figure 3.2 Workspace Timeline View

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Information Security Steering Committee (ISSC)

Overview

The ISSC Meeting System is a centralized platform designed to help committees plan, manage, and track their meetings with ease. It provides users with a clear overview of upcoming sessions, assigned tasks, and important documents — all in one place. The Dashboard offers a snapshot of current activities, meetings, and action items, while the Meeting section allows users to schedule, view, and manage all session details efficiently. The Document Repository organizes and links relevant files for easy access, and the Member Management feature keeps committee information accurate and up to date. Together, these sections streamline meeting coordination, improve accountability, and support effective decision-making within the ISSC.

Key Features

• Centralized Dashboard – Provides a real-time overview of upcoming meetings, action items, and committee activities, helping users stay informed and organized.

• Meeting Management – Allows users to schedule, view, and manage meetings with details such as agenda, notes, attendees, documents, and action items.

• Document Repository – Offers a dedicated space to upload, store, and access meeting-related documents. Files can be linked to specific meetings for easy tracking.

• Member Management – Displays a complete list of committee members and their roles, with options to add new members or update existing ones manually or from the user list.

• Action Item Tracking – Monitors progress on assigned tasks through visual indicators and summaries, ensuring accountability and timely completion.

• Interactive Interface – Features pop-up windows, quick actions, and intuitive navigation to simplify workflows and reduce repetitive steps.

• Transparency and Traceability – Keeps a detailed record of meeting updates, user activities, and file changes, supporting clear communication and audit readiness.
  
  

To navigate to Cyber Governance module, please follow the instructions below:

Step 1: Login to CyTech - AQUILA: usdc.cytechint.io

Step 2: Click on Cyber Metrics & Board Reporting

Step 3: Information Security Steering Committee (ISSC)

Step 4: 

Dashboard

The ISSC Dashboard gives you a quick overview of all key committee activities. The Next ISSC Meeting shows the topic, date, time, and a live countdown, with a “Join” button available when it’s time. The Action Item Overview highlights your tasks and overall progress so you can stay on track. Use Quick Actions for easy access to common ISSC tools. Upcoming Meetings lists all scheduled sessions with details and a “Join now” option once they start. The Action Items Status Distribution shows how tasks are progressing over the past 15 days, while Top 5 Committee with Most Tasks highlights members with the most assignments. Finally, the Activity Feed keeps you updated on recent actions, such as new files, meeting changes, and task updates.

1. Next ISSC Meeting - Displays key details of the upcoming ISSC meeting, including the topic, date, time, and a live countdown. A quick access “Join” button becomes available as the meeting approaches
   

   

   
   
2. Action Item Overview - A summary of all ISSC-related action items, showing personal assignments, overall open items, and completed tasks to help track progress and accountability.

   

   
   
3. Quick Actions - A shortcut panel for common ISSC operation
   

   

   
   
4. Upcoming Meetings - Lists scheduled ISSC and governance meetings with date, time, recurrence (e.g. monthly, annually), and meeting mode (online, in-person, hybrid). Includes a “Join now” button for immediate access once the meeting starts.

   

   
   
5. Action Items Status Distribution - Visualizes the total number of action items created or updated in the past 15 days, segmented by status (To-do, In Progress, Completed).

   

   
   
6. Top 5 Committee with Most Task - Identifies the five committee members assigned the most action items. Each bar is segmented by task status, allowing you to see not just volume, but also progress. Useful for spotting workload concentration or top contributors.

   

   
   
7. Activity Feed - A chronological feed of all recent committee-related actions. Includes file uploads, action item creation/updates, and meeting changes. Each entry displays the related meeting, responsible user, timestamp, and an arrow to view full context. Helps maintain transparency and traceability across the ISSC.

   

Committee Members 

This section provides an overview of all committee members and their respective roles within the system. To expand your team, use the Add Member button to include new participants.

1. Add Committee Member - Existing User

The pop-up window lists existing users available in the system. From here, you can easily select and add them as members of the committee without creating new profiles.

2. Add Committee Member - Manual Entry

The Manual Entry section allows you to manually add a new committee member. This is useful when the person’s name doesn’t appear in the existing user list, ensuring new members can still be added.

Committee Meetings

The Committee Meetings section helps you view, manage, and organize all ISSC meetings in one place. The Meeting List displays all scheduled meetings with key details at a glance. Selecting a meeting opens the Meeting Details view, where you can see the agenda, notes, related documents, and action items. To create a new session, click New Meeting and fill in the required information. Use Manage List to view or update attendees for each meeting, making it easy to keep participant information up to date.

1. Meeting List - Displays all scheduled meetings with basic details such as date, time, and title. This allows users to quickly browse and select a meeting to view more information.
   
   
2. Meeting Details - Provides complete information about the selected meeting, including its agenda, notes, related documents, and assigned action items.
   
   
3. Manage List - Shows the list of meeting attendees. You can view, add, or update participants using the Manage List button.

Schedule New Meeting - By Pressing the "New Meeting" button the client can schedule a new meeting. By inputting any necessary information regarding on the new meeting the client can now create a new meeting.

Documents Repository

The Document Repository is where you can store, organize, and access all meeting-related files in one place. Each document card displays the file name, upload date, uploader, and any linked meetings. You can click View to open or review a document directly. To add new files, use the Upload Document button at the top right corner of the screen. This allows you to quickly upload and manage files relevant to your ISSC meetings.

1.  Document Repository - View

When you click View on a file in the Document Repository, a document window opens in the center of the screen. This window displays the file’s details, including its name, upload date, uploader, and the linked meetings it’s associated with. On the right side, you can preview the document to review its contents without downloading it. This feature makes it easy to confirm files, check linked meetings, and access important materials directly within the workspace.

2. Document Repository - Upload Documents

Click the Upload Document button at the top right to open the Upload Documents window. Here, you can drag and drop files or click to browse and select them from your device. Supported formats include PDF, DOCX, PPT, and other document types. You can also choose to link the uploaded files to specific meetings for easier tracking and access. Once you’ve selected your files and linked any meetings, click Upload Documents to add them to the repository.

Conclusion

The ISSC Meeting System provides a complete and user-friendly platform for managing committee operations. From tracking meetings and action items on the Dashboard, to organizing sessions through the Meeting module, every feature is designed to improve efficiency and collaboration. The Document Repository ensures all meeting materials are stored, accessed, and linked with ease, while the Member Management section helps maintain an accurate list of participants and their roles. Together, these tools support transparent communication, streamlined workflows, and effective decision-making within the ISSC.
With these features, users can efficiently manage meetings, stay updated on tasks, and ensure smooth coordination across the committee.

If you need further assistance, kindly contact support@cytechint.com for prompt assistance and guidance.